Potential Renovation Overview
We began talking about a potential hallway renovation at the November 2016 Annual Meeting and again at the 2017 Annual Meeting. The response was very supportive so the Board decided to create a Design Group early in 2018. The members are Sharon Lapid (Chair), Kathy Solovay, Maribah Bushell, Susan Yoder and Brian Shook. The Group was asked to seek out and interview potential interior designers and recommend a designer and design for the Board’s approval. After 6 months speaking with 5 qualified designers and identifying two to provide concept proposals the Design Group and Board accomplished this task and Girdom Designs was selected.
The reasons for taking this action were a concern that our common areas were beginning to show the wear that comes from day-to-day living. Occupancy at each of the 10 buildings varies; with non-summer months at lower populations and July and August having peak number of residents. At El Encanto we have experienced a steady growth since our last renovation of both summer and non-summer month populations. In 2010 the average number of units occupied was 59 (with October having44 and July having 90). For 2017 that number has grown to 71 units occupied (with December having 67 and July having120). That is 20% more people today than 8 years ago and a faster rate of wear and tear than earlier years.
The result is that our carpets, wallpaper, door veneer, stone flooring, paneling and paint are in need of replacement. We have used up our supply of materials we saved from the last renovation completed in early 2008. So now when a replacement is needed, the new material does not exactly match the existing and we install more than needed to make it look nice.
Your Board believes beyond your safety, its primary responsibilities are to protect the value of the property. That is what an Association is setup to do; maintain the property and enhance its value so each of you shares in that value in regards to your own Unit’s value. Keeping the common areas in great shape adheres to that value proposition.
Another way to gage our need to update the appearance of our common areas, beyond signs of wear and tear, is to be aware of the activities of the other 9 buildings here on campus. If you look at them as your “competition” when determining the value of your unit, it is clear that there is intrinsic value that the common areas provide to the value of the separate unit. The common areas of the building are the first things a potential buyer sees and establishes their “first impression” even before they get to your unit. When a majority of the other buildings have renovated since our last upgrade in 2008, it is a signal that we need to evaluate our needs in that area as well.
Based on the above, your Board approved monies for Girdom Designs to create presentation materials for the July 26, 2018 Town Hall meeting with the owners. This presentation was video recorded to allow those who could not attend the opportunity to view the presentation.
At its July 20, 2018 meeting, the Board of Directors reviewed the project and agreed that we will prepare and submit to the owners a survey to better understand the feelings of the owners regarding the project and timeline. If a majority of the owners respond positively the Board will continue to finalize a contract with Girdom Interior Design and solicit bids from qualified construction contractors to obtain firm cost estimates before we hold a formal vote of the owners.